Job Details

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North Carolina School of Science and Mathematics
  • Position Number: 2942500
  • Location: Morganton, NC
  • Position Type: Executive Assistants
POSTING DATE: 3/16/2022
CLOSING DATE: ** Extended to April 25, 2022 **
POSITION TYPE: 12 Month, SHRA, FLSA Non-Exempt, 1.0 FTE

We invite and welcome all applications for employment within our institution. NCSSM is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at (919) 416-2662.

Description of Duties:

The Office Manager/AP Coordinator position is located on the NCSSM campus in Morganton, NC and reports to the Provost. This position will have the ability to work remotely two days per month at the supervisor's discretion. Position duties include, but are not limited to:

  • This position will assist with the start up of our new campus.

  • Provide accurate, on-time management of budgets.

  • Administer all aspects of the Advanced Placement Exam process.

  • This position will assist and support Mentorship & Research, Library and all Academic Departments.

  • Other duties include ordering supplies, events and lunch set up, travel arrangements, calendar organization, scheduling meetings, creating agendas and taking minutes and assisting in the day-to-day operations for the Provost and Associate Vice Chancellor, along with being a backup while others are out of the office.

  • Serve as the main contact for the Academic Programs office, and work with others to handle the logistics and planning for events, such as Commencement and Convocation; order regalia for faculty, staff and students.

  • Serve as the point person for all student competition budgeting and assist with paperwork.

  • Oversee the Sustainability Coordinators (4) and manage their budget and events.

  • Manage the Teacher Licensure Program for all of our licensed faculty.

  • Act as liaison for the Provost, the Associate Vice Chancellor and the Academic divisions that report to the Provost.

  • Stay abreast of Student Information System (SIS) and Blackbaud upgrades; and assist with training new employees.

  • Stay current with both the Foundation and State financial programs and assist with questions.

Knowledge, Skills, and Abilities:

Knowledge and Support: Ability to mentor or train peers and others. Knowledge of appropriate data security measures. Ability to independently resolve non-routine problems based on existing documentation/training/resources. Working knowledge of google, excel, e-procurement, NC Cloud, NXT, the Advanced Placement MYAP Portal, and a variety of software and/or hardware. Ability to determine client needs and effectively communicate.

Solution Development: Ability to work within an academic setting to provide expertise to create solutions for efficient workflows.The ability to assist in opening a new campus and helping to manage the Academic Programs area on the Morganton campus.

Planning and Organizing: Ability to manage tasks independently, develop a work schedule and monitor progress against defined parameters with minimal supervision. Ability to effectively contribute to planning within Academic Programs.

Project Management: Ability to complete project responsibilities independently and effectively. To prioritize projects and workflow to meet tight and multiple deadlines.

Customer Service: Ability to take ownership of client issues and independently seek solutions. Take on many tasks at once, with anticipated interruptions and to be the point of contact for the office. Ability to work collaboratively within and beyond the institution.

Minimum Education and Experience:

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Experience

  • Five years experience related to the area of assignment; or equivalent combination of training and experience

  • Five years experience working in a fast-paced office environment as an Office Manager

  • Three years of experience specifically related to the budgeting process

  • Advanced Placement Testing Knowledge

  • Proven ability to adapt quickly to new technologies

  • Excellent spreadsheet and Google skills

  • Experience training others

  • Exceptional communication skills, including the ability to communicate clearly and work with team members in various locations is a must.

  • Preferred previous experience working in an Academic Programs office

  • Independent worker

  • Flexible adaptor, organized and pleasant personality

About NCSSM:

North Carolina School of Science and Mathematics (NCSSM) challenges academically talented students from across the state with a comprehensive curriculum including highly specialized courses in science, technology, engineering/computer science, and mathematics.NCSSM opened in 1980 as something of an academic experiment: Would something excellent happen if we gathered together a highly motivated and diverse student body with a critical mass of equally motivated, accomplished, credentialed, and diverse faculty within a space dedicated to the power of the scientific method? Four decades later, NCSSM has built a firmly rooted reputation as an academic powerhouse, educating intellectually gifted students from every corner of the state, representing rural and urban communities, and all socioeconomic and ethnic backgrounds.Eleven states and several countries worldwide have since used NCSSM as the model for their own programs.

Today, as in 1980, the mission of NCSSM, an intellectually stimulating, diverse, inclusive, and collaborative community, is to:

  • educate and nurture academically talented students to become state, national, and global leaders,

  • increase access to high quality public education in North Carolina, and

  • cultivate engaged citizens who will work for the betterment of the world,

through challenging programs, with an emphasis on STEM, driven by the pursuit of excellence and innovation.

Altogether, nearly 1,500 North Carolina students from all 13 congressional districts and nearly all 100 counties are enrolled in one of our three signature programs: our residential diploma program, our online certificate program or our Open Enrollment Distance Education program. Our Open Enrollment courses, taught via interactive video conferencing, expand local offerings to include enrichments and advanced coursework otherwise unavailable in students' home communities. NCSSM instructors teach live to classrooms statewide daily, broadcasting more synchronous video than any other public provider in the state.

By 2022, NCSSM will expand to an additional campus in Morganton, NC. Funded by the Connect NC Bond, legislative appropriations, and private philanthropic gifts, the campus will initially accommodate 300 additional residential diploma program students as well as increased distance education enrollment.

NCSSM has more than 11,000 alumni, nearly all of whom attended colleges and universities (a great majority within our own top NC public universities) and nearly three-quarters of whom have earned or are seeking a graduate degree. According to a 2019 survey of alumni who attended the school between 1980 and 2018, 64 percent of NCSSM college graduates earn a bachelor's degree in a STEM field -- over three times the national average for high school graduates. And 58 percent of NCSSM underrepresented minority (URM) graduates earn an undergraduate degree in a STEM field -- nearly four times the national average for URM students. A 2020 economic impact study found that 54 percent of our alumni continue to live and work in North Carolina, catalyzing nearly $1.3 billion in economic activity and making priceless contributions to our quality of life as teachers, physicians, scientists, entrepreneurs and other community leaders. Many of our graduates, the oldest of whom are in their mid-50s, refer to their time at NCSSM as "life-changing" and continue to support their alma mater with charitable gifts, volunteerism, and other purposeful engagement.

Our school is a full constituent of the University of North Carolina System and is governed and supported by the UNC Board of Governors, NCSSM Board of Trustees, NCSSM Foundation, NCSSM Alumni Association, NCSSM Parent Association, NCSSM Faculty Senate, NCSSM Staff Senate, and NCSSM Student Government Association. Notably, a representative from each of our Faculty Senate, Staff Senate, and Student Government Association serve as ex-officio, non-voting members of our Board of Trustees.

NCSSM operates as a free public school open to qualified NC students, regardless of financial means. We generate more than 10 percent of our institutional budget from private donations, a ratio that will likely increase as we undertake a comprehensive fundraising campaign.

Consistent with our founding and governance, the institution is guided by a standing strategic plan. Though goals may shift from time to time, our core beliefs have remained fundamentally unchanged since our establishment:

  • Our greatest resource is the capability and creative capacity of the human mind.

  • Everyone is unique and has intrinsic value.

  • Diversity and inclusion enrich and strengthen lives and communities.

  • Embracing challenge inspires growth and the pursuit of excellence.

  • Individuals are responsible for their choices and actions.

  • With opportunity, support, and effort all people can realize their full potential.

  • A nurturing community develops the well-being of the whole person.

  • Service to others builds and strengthens our community.

  • Environmental stewardship and resource sustainability are a shared responsibility.

  • A passion for learning throughout life leads to success and fulfillment.

  • Collaboration fosters learning, ignites innovation, and cultivates community.

  • Adhering to high ethical standards is essential for a community to function and flourish.

  • Access to high quality public education is essential to a free, democratic society.

How to Apply:

Submit electronic application, cover letter, and resume via: Please create an account, search for the Office Manager, Morganton Academic Programs position vacancy, and submit the online application.

Please complete your application in full. All required Competencies, Work History, and Credentials must appear on the application in the Education and Work Experience sections of the application to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form in its entirety. "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed. Degrees must be received from appropriately accredited institutions.

Applicants seeking Veteran's preference must attach a DD-214 form, Certificate of Release or Discharge from Active Duty, along with the application. Final candidates are subject to criminal and sex offender background checks. Some vacancies also require a motor vehicle check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. NCSSM participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Please refrain from submitting multiple applications. However, if multiple applications are submitted to a posting, only the most recent application received prior to the posting close date will be accepted. There is a 24 hour waiting period before an applicant can re-apply to a position.

If you have questions, please contact Eric Hunsley, Assistant Human Resources Director, at

NCSSM is an EEO/eVerify/VEVRAA Employer

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