Job Details

Shared Services Coordinator, Accounts Payable - UT System

Position Number: 6368266
Location: Chattanooga, TN
Position Type: Business - Accounting

Shared Services Coordinator, Accounts Payable - UT System
Knoxville, TN, United States

Job Identification: 3787
Job Category: Financial
Posting Date: 07/08/2025
Job Schedule: Full Time
Locations: 400 W Summit Hill Drive, Knoxville, TN, 37902, US

Job Description
This position serves as the shared services liaison for Treasury, the Investments Office, Risk Management, Accounts Payable, UTSA Procurement, and the Controller's Office for various Financial Administration functions including invoice entry, procurement card reconciliation, expense report creation, travel assistance, etc. This position will also provide additional assistance to Accounts Payable and Accounts Receivable with responsibilities including, but not limited to, providing end-user support for AP, wire clearing, and ACH reversal entries. This position will report to the Assistant Director in Accounts Payable.

Responsibilities
Specific duties and responsibilities include, but are not limited to, the following:

Invoice Entry

Position will receive invoices approved by department heads to be entered in to the ERP system.
Responsibilities include verifying correct approvals are in place, entering information into the ERP system with accuracy and in a timely manner, and providing any other needed assistance, such as ensuring proper documentation is sent with the payment.
Wire Clearing - Entering documents to account for wire payments and processing fees.
ACH Return Payments - Entering documents to process payment to vendors when the ACH has been returned.
Responsible for maintaining up-to-date knowledge of the University's ERP system in order to provide end-user support as needed.

Accounts Receivable Assistance

Depositing Payments as needed.
Recording entries for erroneous reimbursements.

Procurement Card Reconciliation

Responsible for reconciling procurement card charges as needed for Financial Administration staff.
Responsible for obtaining documentation for charges and providing guidance for any questions on the reconciliation process.

Expense Reporting and Travel Assistance

Position will serve as delegate for those on the floor who require assistance with travel arrangements and creating expense reports.
Assisting with the creation of Contingent Worker Delegate setups.
Researching returned checks for expense reports.

General Accounts Payable Duties

Maintaining and responding to emails sent to AP email inbox.
Website Maintenance for AP, AR, and Expense

Qualifications
High school diploma and four years of office work with at least one year of experience in Accounts Payable.

Additional skills, experiences, and qualifications include:

Ability to work on multiple tasks. Excellent customer service skills. Skills in word processing, math, proofreading, and telephone etiquette required.
Ability to interpret, apply, and communicate University policies and procedures.
Ability to perform multiple tasks, with frequent interruptions.
Must have ability to prioritize assignments to complete work timely with workload changes and pressures to meet deadlines.

Preferred Qualifications

Additional skills, experiences, and qualifications include:

Experience in SAP and/or Oracle preferred.
Experience in SharePoint preferred for website maintenance.

Application Process

For full consideration, applications should be accompanied by a letter of interest, a resume, and three professional references. Review of applications will begin immediately.

Benefits and Compensation

Compensation for the position is budgeted for $24.00/hour to $26.00/hour

The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee's benefits, visit https://hr.tennessee.edu/benefits/

About Us
The University of Tennessee System is the state's oldest higher education institution and preeminent public university. The UT System is comprised of campuses at Knoxville, Chattanooga, Pulaski and Martin; the Health Science Center at Memphis; and the statewide Institute of Agriculture and Institute for Public Service. With a presence in each of Tennessee's 95 counties and through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations and residents statewide.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3787/?mode=location